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英文郵件格式及留學生常用模板

發布時間:2022-04-26 14:38:24 閱讀:376 作者:博遠教育 字數:1111 字 預計閱讀時間:3分鐘
導讀:對留學生來說,寫英文郵件就像會游泳一樣,是一個必備技能。你知道一封內容清晰、語言得體的英文郵件怎么寫嗎?郵件作為留學生學業生活中的常用工具,本文博遠教育小編為大家分享英文郵件格式及留學生常用模板。

對留學生來說,寫英文郵件就像會游泳一樣,是一個必備技能。你知道一封內容清晰、語言得體的英文郵件怎么寫嗎?郵件作為留學生學業生活中的常用工具,本文博遠教育小編為大家分享英文郵件格式及留學生常用模板。

英文郵件格式

一封郵件 = 主題 + 稱呼 + 正文 + 落款

主 題——簡明扼要

因為教授每天都要接收大量郵件,所以說明來意,必要時附上個人信息,例如 student number,非常重要。

主題的關鍵詞一定簡明扼要,如:

博士申請Ph.D. application

獎學金申請Application for scholarship

作業提問Question about essay

請假Excused Absence

約時間見面Asking for an appointment

請求延期Extension for xxx 

稱呼——簡明扼要

可以直接用對方的正式頭銜。假如你的教授是個Ph.D.,那就要以Dr. XX來稱呼,假如你并不知道TA是否是個Ph.D.,那就直接用 Prof. XX。前面加Dear/Hello/ Hi都可以,看親密程度。

Dear Prof. (last name)

Greetings Prof. (Last name)

Hello/Hi Dr. (last name)

↑ 這三種都可以。

正文——簡單問候+自我介紹+郵件目的+詳細內容

問候&自我介紹常用模板

第一次聯系,此前互不相識:

By way of introduction, my name is ...

I'll assist Joe with ...

I study in ... team/department and am in charge of ...

主動聯系比較熟悉的教授:

Hope this email finds you well.

Hope you've had a good weekend.

Hope you enjoyed your holiday.

Hope you're well.

Hope everything has been well.

Hope this email finds you well.

I hope all is well.

We send you our best wishes.

課下/見完面之后的郵件聯系:

Nice to meet you in the meeting.

It was my pleasure to talk with you earlier today.

疫情期間也可以用:

I hope you are keeping safe.

感謝對方的聯系、提問:

Thanks for reaching out (to me).

Thanks for getting in touch.

Thanks for your email.

感謝對方的答復、信息:

Thanks for your (prompt) reply.

Thanks for getting back to me.

Thanks for providing the information.

Thanks for the update on ...

Thanks for your feedback on ...

Thanks for sending through ...

Thanks for providing the requested information.

告知對方已收到郵件,且無需再回復其他:

Thank you XXX!

Well noted.

Received with thanks.

Good information.

郵件回復較晚:

Sorry for the delay (getting back to you).

Sorry I haven't got back to you sooner.

Apologies for the late notice.

I apologize for the late response.

表達郵件目的常用模板

直奔主題:

I'm writing to enquire/ask/check/update/let you know ...

I'm writing to you regarding/concerning/in connection with ...

I'd like to address the point/issue ...

I'd like to follow up on ...

I was wondering if ...

I am wondering what your thoughts are ...

Just a quick/friendly reminder ...

Regarding/With regard to ...

承接之前的事項:

Further to the prior email, ...

As indicated in my prior email, ...

As I mentioned earlier about ...

As discussed in the meeting/phone, ...

With reference to our conversation today, ...

As you may know, ...

回答一個問題:

Yes we confirm that ...

Just to confirm, ...

To echo Joe's direction, ...

回答多個問題:

Please see my reply in bold below.

This is in response to your email yesterday.

詳細內容 (最重要的部分)常用模板

一些常用術語

1. 抄送

I have put Joe on copy.

Added Joe.

Looping in Joe.

2. 附件

Attached/Enclosed please find the report.

Attached/Enclosed is/are ...

Please find the attached report/workpaper/document.

I've attached ... for your review.

I'm enclosing ...

3. 請求幫助/建議

Could you please advise ... ?

By any chance, could you please help to ... ?

It would be appreciated/great/helpful if ...

I was wondering if you could ...

Is it possible for you to ... ?

May I have .... ?

4. 請求確認/指正

Could you please confirm ... ?

Please correct me if I'm wrong.

Please let me know if there is anything that I misunderstood

5. 提醒/追問

Just wonder if there is any update about ...

I'd like to follow up on ...

Just a quick/friendly reminder that ...

Please note ...

結尾 & 落款——一個有禮貌的結尾是必要的

隨時提問、保持聯絡:

Please let me know if you have any questions or concerns.

Please let me know if there are any questions.

Please do not hesitate to be in touch should any additional questions arise.

Please feel free to contact me if you have any further questions.

Any comment is highly/much appreciated.

期待對方的回復:

Please keep us advised of any change/updates.

Please keep us posted.

Looking forward to your opinion/insight/sharing/reply.

We look forward to hearing from you.

Your timely response would be highly appreciated!

感謝幫助:

Thanks for all your help/support/cooperation.

Thank you again for everything.

I would appreciate your kindest understanding regarding ...

落款用詞:

Sincerely,

Yours sincerely,

Respectfully,

Best regards,

Best,

相關閱讀:

留學生如何高情商給教授發郵件!

留學生作業延期/遲交作業/索要推薦信/請假郵件模板

留學生給教授寫郵件基本邏輯

留學生必看英文郵件的正確寫法

英文郵件開頭和結尾的寫法

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